Transaction is a movement of money on the accounts. For example, a deposit payment is an income and utility bills is an expense, a safe drop of cash from cashbox to safe is a transfer between accounts.
Add transactions to control the incomes and expenses of your location.
To add a transaction:
Go to Finances → Transactions in the management console.
Choose operation type: Income, Expense or Deposit.
Enter transaction sum.
Choose account and category.
Enter time and date.
💡 To check transactions which were added on the POS or in the management console go to Finances → Transactions.
☝️ Edited transactions added at the POS register n Finances → Cash shifts. To do this click on the cash shift to see all of the income and expense transactions.
To display some extra info about the transactions, like time and remaining balance on the account click ⿲ Columns.
Check incomes and expenses by the transaction categories in the cashflow report.
Accrual date of the transaction
The Accrual date allows for the accounting of prepayments and postpayments, ensuring that the transaction amount is included in the correct period of the P&L report.
The Transaction Date refers to the actual date the money is transferred.
The Accrual date represents the date when the payment obligation arose.
Enter the Accrual date to capture the period of obligation. The transaction amount will appear in the Finance → P&L tab based on the Accrual date. Here are a couple of examples to elucidate:
Example of Prepayment:
Suppose you have a rental agreement and you pay the rent in advance on the 10th day of the month. You need to account for this expense in the following month, though it was paid a month earlier.
Create a transaction for the payment amount. Set the transaction date as today, and the accrual date as 10th November 2023. By doing so, the transaction will be included in November's P&L report, even though the payment was made in October.
Example of Postpayment:
You're paying salaries to employees for the previous month. The obligation to pay these salaries arose last month, but you are making the payment today.
Set the Accrual date as 31st January 2023, and the payment date as 5th February 2023. By doing so, the transaction will be included in January's P&L report, even though the payment was made in February.
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