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How to pay for supplies with other accounts
How to pay for supplies with other accounts

Create automatic transactions to withdraw supply funds once a supply is added

Max Kovalchuk avatar
Written by Max Kovalchuk
Updated over a week ago

If you want Poster to create an expense transaction for the cost of items when adding a supply, in the Payment field, click + Add payment and select the Account from which to pay for the supply.

The transaction will be added in the Finances → Transactions tab with the category “Supplies”.

☝️ If you select the “Cash drawer” account to write off the money for supplies, an expense transaction for the supply amount will be added to the cash shift.

💡 Next to the Account field, you can edit the amount of payment for the supply:

• if you work with suppliers on credit terms. For example, pay for the delivery in part or enter “0”, and Poster will automatically calculate the balance of the debt;

• to divide the supply amount between different financial accounts.
To do this, after editing the payment amount, click + Add payment again and fill in the information about each transaction: Account, Payment Date, Time, Amount.

💡 To check mutual settlements with suppliers, in the Inventory → Supplies tab, view the statuses of supplies Paid, Unpaid and amounts in the Payment due column.

To pay off the debt, opposite the unpaid supply, click Edit and add a payment in the Payment field. After that, the amount will be automatically adjusted in the Finances → Transactions and Finances → Cash shifts tabs.

View the total amount of supplies for each supplier and the amount you owe to them in the Inventory → Suppliers tab.

In order to check the balance of products in stock and find out the difference in amount and money, run an inventory check.

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